Data Privacy Statement - St Peter's Pedmore

DATA PRIVACY NOTICE

Privacy Policy of the Parochial Church Council (PCC) of St. Peter’s Pedmore.

This is notification of the PCC’s policy in dealing with all information it holds on your personal information.

The PCC of St Peter’s, Pedmore is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

The PCC is committed to protecting your privacy. We comply with the Data Protection Act 2018 and the General Data Protection Regulations (GDPR) 2018 as they apply to the UK, and follow strict security measures in the storage and disclosure of information that you have given to the PCC.

Personal data what I it?

This is information which you have consented to the PCC holding about you such as address, phone number (landline and/or mobile numbers) and email address.All Church Members will be asked to complete, sign and date a consent form.

How do we process your personal data?

The PCC of St Peter’s, Pedmore complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

To enable us to provide a voluntary service for the benefit of the public in a particular geographical area;
To administer Church membership records;
To fundraise, and promote the interests of the PCC;
To manage our employees and volunteers;
To include your contact details in the Church Directory which is circulated to Church Members
To maintain PCC accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St Peter’s;
To share your contact details with the Worcester Diocesan office so they can keep you informed about news in the Worcester diocese and events, activities and services that will be occurring in the Worcester diocese and in which you may be interested.

What is the legal basis for processing your personal data?

Explicit consent of the data subject (you) so that we can keep you informed about news, events, activities and services and keep you informed about Worcester diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
Processing is carried out by the PCC provided that: -

the processing relates only to members or former members of the church; and
there is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

The right to request a copy of your personal data which the PCC of St Peter’s Pedmore holds about you;
The right to request that the PCC of St Peter’s Pedmore corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the PCC of St Peter’s, Pedmore to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary / Parish Administrator at The St. Peter’s Centre, Pedmore Lane, Stourbridge, DY9 0SW. Tel. 01562 887287. e-mail stpeterspedmore@hotmail.com

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

01/02/2020